PRIVACY STATEMENT – FIMX SERVICE RESIDENT REGISTER
A privacy statement in accordance with the General Data Protection Regulation of the European Union (EU 2016/679).
FIMX Oy (Business ID: 0946189-0) Mikonkatu 6 C 00100 HELSINKI
Contact Details for Register-related Matters
Data protection officers for FIMX-service, email: firstname.lastname@example.org
Name of Register
FIMX Service Resident Register
Content of Register
The FIMX Service Resident Register contains information provided by Data Subjects or created at the request or consent of Data Subjects. The register can contain the following information:
— basic information, including first and last names
— place and date of birth
— possibly social security number
— contact information (including current address, postal address, apartment number, phone numbers and email addresses)
— change of address (including previous postal address, time of moving out and in)
— rent liability
— possible residential permit
— additional information about housing (including possession of keys and water, parking, sauna and laundry facility fees)
— the information included in the emergency plan
Regular Sources of Information
Our primary sources of information are the residents who are Data Subjects, and may, for example, provide personal data in their rental agreement, via the FIMX Service or FIMX Oy’s or a third party’s website or by telephone during customer service calls. Information is also collected from FIMX’s customer organisations using automatic data transfer or via FIMX Service Users on the basis of the consent of the Data Subject, a residential relationship or another legitimate interest. In special cases, data can also be collected from the registers of the authorities, such as the Population Register Centre.
Disclosure of Data
If it follows from the context that the data included in the register forms a register for a FIMX customer organisation (for example a housing company), the customer organisation and FIMX are then parallel controllers.
FIMX regularly investigates and assesses its use of personal data as part of its business development and in connection with any legal amendments. FIMX is unilaterally entitled to change this privacy statement by providing notice of the matter in an expedient manner.